Creative Hackathon Terms and Conditions

INTRODUCTION

The Creative Hackathon is a new accelerator program, organized annually by the House Of DJs in collaboration with Uganda Breweries Limited. It is a 48-hour competitive event in which innovators from various backgrounds/ spaces collaborate in teams to create prototypes that provide innovative solutions to pressing creative needs to the FMCG industry in the covid era.

GENERAL REGULATIONS FOR THE CREATIVE HACKATHON DECEMBER 10th -12th 2020

(Part I)

  1. Objectives of the Creative Hackathon
    • Place Innovative young people in a productive environment to find solutions to the current market challenges in a Creative Hackathon.
    • Create an environment where these young innovators are able to work with mentors from different but relevant fields to guide them through this process.
  2. Date and place for the event

    3. The hackathon is to be held on the days of December 10th -12th 2020, at Mfano Offices. House Of DJs reserves the right to change the days, time and location of the event due to technical or organizational needs by announcing such changes on the event's official website, which is www.houseofdjs.co.ug.

  3. Participants

    4. The hackathon is open to those who are interested in technology and innovation and have an interesting project or other idea to develop within the scope of the challenges proposed (see section 5). The event is open to all innovators of the following categories: –

    • Creative Thinkers
    • Website and Application developers
    • Sales and Marketing Professionals
    • Channel and Distribution Specialists
    • Project Managers
    • Online Retail Specialists

    Participation in the hackathon is open to individuals aged 18 or older.

    No employees or other collaborators of House Of DJs or Uganda Breweries Limited may compete in the hackathon.

  4. Requirements for acceptance and rules of participation

    5. Registering for the hackathon is entirely free of charge and is open only to existing teams of 5 to 10 people and to individuals who will then be able to form teams at the event, either on their own or with the help of the event organizers.

    Teams and individuals wishing to sign up for the hackathon must complete the online registration form on Google Forms , indicating the personal details of the individual or of each team member. Each individual participant or team member must accept the event regulations and grant consent for the handling of their personal information and for the use by the Creative Hackathon of video and other images.

    The members of each team are to ensure that the personal information provided upon registration online is true and accurate and must unconditionally accept any and all decisions made by Hackathon organizers with regard to event organization.

    All groups will have mentorship from the different mentors for advice. No group will be assigned a particular mentor.

    All pitches to mentors will be private and no recordings or video will be taken in the pitch rooms.

    Pitches will be graded based on a particular criteria(here we insert the score criteria on the score cards)

    No pitch will be publicly announced or released to the public upon completion of the 3 day program. This is to maintain discretion and privacy for hackers proposals and products

    Each team must be given a name as chosen by its members. Team names must not be connected in any way with the names of companies or registered trademarks or use expressions that incite violence or are discriminatory, obscene, or represent any form of defamation. Failure to comply will result in disqualification.

    If information provided during online registration is found to be incomplete and/or inaccurate, even if related to just one team member, the entire team concerned will be excluded from the competition.

    Teams may not be changed once the competition has begun, and should even just one member of a team leave the competition, the entire team will be rendered ineligible.

    The members of each team undertake not to present projects that have previously been submitted to other initiatives or projects that have been presented at previous editions of the Creative Hackathon.

    By accepting these Regulations and participating in the hackathon, each participant undertakes, for the entire duration of the competition, to make use of the facilities in which the competition is to be held and any materials and equipment provided by the Creative Hackathon with the utmost care and diligence and to comply fully with the rules of conduct and safety established by the Creative Hackathon. Event participants will be held liable for any damage caused to people or property.

    Hackathon participants hereby acknowledge that event participation is free of charge and that participation does not entail any right to compensation of any kind or to reimbursement of any expenses incurred.

  5. Topic to be developed.

    6. The topic to be addressed by the teams admitted, throughout the continuous 24-hour duration of the competition, is Fostering FMCG e-commerce innovations to adopt to covid_19 challenges .

  6. The panel of judges Composition

    7. The projects executed by the teams for the competition will be evaluated by a panel of expert judges from various fields. The panel will assign a score to each parameter, which will then determine the ranking of each participating team.

  7. Prizes the Winning team will be awarded to following prizes by the panel of judges:
    • 10 million shillings only and an opportunity for their project to be funded.
  8. Intellectual property rights, guarantees, and release of responsibility

    9. By participating in the hackathon and accepting these Regulations, each participant hereby:

    • declares that each prototype or mock-up presented is an original work and in no way violates, in whole or in part, the intellectual or industrial property rights of others and releases the Creative Hackathon team and its partners from any and all responsibility, liability, or request for compensation for damages that should be made by any third party;
    • acknowledges that each prototype or mock-up presented is the property of the team, which takes full responsibility for ensuring such rights of ownership, intellectual property and originality within the limits of the law (e.g. filing of patents and other such registrations as appropriate);
    • acknowledges that any publication by the Creative Hackathon team of the prototype or mock-up on web sites or social media will result in the same being visible to the public and that the Creative Hackathon team assumes no responsibility for any use and/or abuse of the idea and/or any development of the idea and/or related project by any party coming into contact with said idea online or on social media and hereby waives any right to demand compensation for damages from the Creative Hackathon for any reason.

    EVENT PARTICIPATION

  9. Registration for participation in the hackathon is to take place online by providing all necessary information using the form that can be found at www.houseofdjs.co.ug . Registration will begin on November 23, 2020, and end on December 8, 2020. Any applications submitted with incomplete or inaccurate information will result in the team being disqualified from participation in the hackathon. The Creative Hackathon rulings in this regard are final. Registration does not ensure participation in the hackathon.
  10. Confirmation of Participation: The teams or individuals selected in accordance with the General Regulations above will receive official confirmation of their acceptance to the hackathon sent to the e-mail address provided at the time of registration. This official notification will also provide details on the initiative and all information needed in order to come to the location in which the competition is to be held.
  11. Hackathon: The Event The competition The hackathon will begin at 9:00am on December 10th, 2020, with the accreditation of the teams selected and will come to a close at 3:00pm on December 12th, 2020. The competition proper is scheduled to begin at 11:00am on December 11, 2020 and prototypes or mockups are to be turned in by no later than 11:00am on September 12, 2020. All teams will have access to a group of mentors, selected by House Of DJs, who will observe and assist the teams in defining the project and will support them throughout the 24 hours of the competition as they work to produce the prototype or mock-up. Without prejudice to the provisions of section 4 of the General Regulations, should even just one member of a team decide to leave the competition prior to 11:00am on December 12, 2020, the prototype or mock-up produced will not be evaluated by the judges, and the team will automatically be disqualified from the competition. At the end of the 24-hour competition phase, each team must present the output of their efforts in accordance with the instructions provided by the Creative Hackathon.

    12. FINAL COMMENTS

    Participation in the hackathon is subject to observance of the rules established in these Regulations, which all participants have accepted upon submitting their applications, and to authorizing the Creative Hackathon team to handle personal data and to make use of the video and other images produced during the event. Participants who fail to comply with the provisions of these Regulations will be removed from the event, as will those who hinder and/or seek to compromise the proper functioning of the judging process or the outcome of the event as a whole by way of fraudulent or other prohibited conduct. The Creative Hackathon team, nor its affiliates bear no liability for any losses or damages of the participants in connection with the hackathon and the prizes except in cases of negligence or willful intent. These Regulations apply solely to participants of the hackathon to be held in Kampala on December 10-12, 2020.

    In addition to the above, participants undertake to observe the following simple rules of conduct

    • respect the other participants;
    • do not use expressions that incite violence or forms of discrimination, obscenity, or defamation;
    • avoid content that is offensive, vulgar, defamatory, or that violates privacy or is otherwise against applicable law, as well as advertising content or content that concerns political or religious views or other such ideologies;
    • avoid developing applications that are clearly off topic compared to the assigned challenge;
    • do not violate copyrights, trademarks, or other such rights;
    • observe data-protection legislation;
    • do not receive outside assistance by way of e-mail or other forms of messaging.